1. The Considerate Constructors Scheme Ltd (the Company) are committed to the highest standards of openness, probity, ethical behaviour, and accountability. We believe it is important for the Company and its employees to maintain high ethical standards to preserve its reputation in the marketplace.
2. Good ethics are important to ensure that the Company meets not only its objectives in a fair and equitable manner but its wider social responsibilities externally. In addition, the Company is committed to ensuring high ethical standards within the workplace.
3. The procedure that follows provides general guidance on ethics and refers to other policies of the Company where necessary. The procedure will be closely monitored and will be developed as necessary to ensure that it meets the needs of the Company, its employees, and its stakeholders.
Scope of Policy
4. This policy is designed to enable staff and other members of the Company to understand what is expected of them regarding ethical and professional conduct.
5. All employees are required to adhere to the Company’s policy and procedure on business ethics. Employees who breach the Company’s policy on business ethics may be subject to disciplinary action.
6. Employees who are faced with a potential breach of the business ethics code or have doubts about an ethical choice they are facing should, in the first instance, speak to their line manager.
7. The Company has various policies and procedures which employees are expected to abide by. A copy of the policies relevant to this procedure are available on the Company’s intranet and in the Employee Handbook.
8. The following areas are included in this procedure. However, this list is not exhaustive and will be developed as required.
- Data protection
- Anti-Bribery and Anti-Corruption
- Personal relationships
- Equal opportunities
- Other employment
- The environment
9. The Company endorses fully and adheres to the principles of data protection, as set out in Article 5 of the General Data Protection Regulation (GDPR). These data protection principles are set out in the Company’s Data Protection policy and all employees are expected to familiarise themselves with its requirements. Employees should ensure that they understand how data protection impacts on their role, in particular regarding external suppliers and customers. Employees who have any questions on the Company’s Data Protection policy should speak to their line manager in the first instance.
10. The Company encourages a free and open culture in its dealings between its employees and all people with whom it engages in business and legal relations. The Company recognises that effective and honest communication is essential if malpractice is to be effectively dealt with and the Company’s success ensured. Employees should refer to the Company’s Whistleblowing policy and procedure which provides guidance to employees who feel that they need to raise issues relating to the Company with someone in confidence.
Anti-Bribery and Anti-Corruption
11. The Company does not believe that the giving and receiving of gifts from suppliers and customers is appropriate. In certain circumstances gifts may constitute a bribe. Further information and guidance can be found in the Anti-Bribery and Anti-Corruption Policy and the Employee Handbook.
12. A confidentiality clause forms part of all employees’ contracts of employment. During employment employees will have access to information of a confidential and sensitive nature. Employees must not disclose to a third party any organisational confidential information, either during their employment or after their employment has ended. Confidential information includes information on the Company’s present or potential customers or suppliers and any information relating to the Company’s business, including marketing, corporate or financial plans.
13. The Company recognises that work may result in friendships and closer relationships developing. Relationships may develop not only with colleagues but suppliers and customers. It is natural for relationships to develop in a working environment. While the Company has every respect for the privacy of its employees, it asks that all employees consider the impact that personal relationships can have on the Company.
14. The Company is committed to equality of opportunity and diversity in the workplace. It is the Company’s policy to treat all job applicants and employees fairly and equitably, regardless of their gender, sex, marriage and civil partnership, pregnancy and maternity, gender reassignment, race (including ethnic origin, colour, nationality, and national origin), disability, sexual orientation, religion, belief, age or socio-economic background or status.
15. Furthermore, the Company will monitor the composition of the workforce and introduce positive action if this policy is not fully effective. Employees are required to conduct themselves in a way that always promotes equal opportunities. Good practice will be promoted by senior management and employees will be provided with relevant training.
16. Employees who feel they have been discriminated against or suffered harassment should speak to a member of management immediately. Further information is available in the Company’s Equal Opportunities statement.
17. Employees may seek to start separate employment with another employer or pursue outside business interests while remaining employed by the Company. Although the Company has no desire to unreasonably restrict an employee’s external activities, it must seek to protect its own interests and those of all its employees. Employees will not be permitted to undertake business activities or other work where the Company considers that this is incompatible with its interests or with the employee's health or safety and, in any event, unless employee has obtained prior written authorisation from the Chief Executive. Further information is provided in the Employee Handbook.
18. The Company is committed to conserving the Earth’s resources and to do what it can to reduce any negative effects it has on the environment. Employees are required to use the Company’s equipment and materials wisely and reduce wastage where possible. Employees can play a positive role in helping the environment by recycling all non-confidential waste, using printers and photocopiers with care, and switching off electrical equipment which is not in use. We will also aim to recycling to cardboard, paper, ink cartridges, batteries, and plastics as far practicable. Where items cannot be recycled locally, a waste disposal company will be used to recycle on our behalf and minimise the amount of waste sent to landfill.