Supplier Registration Monitors’ Checklist
The Scheme’s Monitors’ Checklist is used by the Scheme’s Monitors to assess the performance of registered suppliers.
The Checklist supports the Code of Considerate Practice and asks a number of questions to establish what level a supplier is performing to.
Like the Code, it is made up of five sections with ten questions in each section. The four bold, closed questions are aligned to the four bullet points of the Code, and allow the Monitor to establish whether the supplier has achieved compliance with the Scheme. The six non-bold, open questions directly support the bold questions by asking ‘what’ is being done and ‘how’ things are being addressed to meet and exceed the required standards.
The Code of Considerate Practice details the Scheme’s requirements and the Checklist’s bold questions establish if a supplier is meeting these requirements. The Checklist’s non-bold questions then ask ‘how’ these requirements are being met or exceeded.
For example, the first bullet point in the ‘Care about Appearance‘ section of the Code of Considerate Practice reads:
- Ensuring that the external appearance of sites enhances the image of the industry.
To establish whether a registered supplier is meeting this requirement, the first bold question in the ‘Care about Appearance‘ section of the Checklist asks:
- Does the external appearance of the site present a positive image of the industry?
To determine how the supplier has achieved or exceeded the required standard, there is a non-bold question which asks:
- What actions are taken to keep the perimeter and surrounding areas clean, tidy and free of litter, mud and dust?
Each question in the Checklist is now supported by a number of ‘prompts’ and these indicate specific items the Monitor may consider when establishing whether the supplier has met the expectations of that Checklist question. It is important to note that this list of prompts is not exhaustive and inevitably other items will need to be considered.
It is important to understand that the prompts as just that – prompts. They are on the Checklist to indicate the kind of issues that the Monitor will be looking at within that question, but they are not a ‘sub checklist of requirements’. Some will apply to all suppliers while others won’t – it is down to the Monitor to look at the size, type and location of the supplier, and use his or her judgement to decide what is expected.
The prompts can also be used by managers to understand the questions but, as above, the list is not exhaustive and simply addressing each prompt will not necessarily provide a high score. We expect suppliers to use their initiative to decide what they can and should do to achieve the expectations of the Scheme.
The below image shows the format of each section of the Checklist:
Monitors will use their discretion when assessing whether questions or prompts are relevant. Where they are not, they will not be considered when assessing performance or awarding a score. Monitors will decide whether a question has been adequately addressed taking into account the size, type and location of the supplier, as well as the context of the project. Credit will not be given for activities that are planned but have yet to be carried out.
The additional questions detailed on the final page of the Checklist are for data gathering purposes only and the responses to these questions will have no impact upon the score awarded.